Pay Stub Tips & Guides
Practical guides on converting pay stubs, organizing income for mortgages, tax prep, and more.
How to Access Your UKG Pay Stubs (UKG Pro, UltiPro, and Mobile)
A friend of mine started a job at a regional hospital last fall and ran into a problem on her second week. She needed a recent pay stub to finish a car loan ...
Read articleHow to See Your Paystub on Workday (Web and Mobile)
My sister called me last summer, mildly panicked. She'd just started a new job — her first time on Workday — and needed a recent pay stub for an apartment ap...
Read articleHow to Read a Pay Stub: Every Line Explained
I remember my first real pay stub. I'd been working a summer job bagging groceries, and I'd been doing the math in my head all week — hours times hourly rate...
Read articleWhat Is YTD on a Pay Stub? A Complete Guide
A friend texted me a screenshot of her pay stub last January. She'd highlighted the YTD column and written above it: "is this right?? these numbers look tiny...
Read articleGross Pay vs Net Pay vs Taxable Wages Explained
The first time someone asks "how much do you make," most people answer with their gross annual salary. That's the number on the offer letter. The number you ...
Read articleHow to Extract Data from Multiple Pay Stubs at Once
A friend of mine runs a small bookkeeping practice. Last February, she texted me a photo of her desk. Four manila folders, each stuffed with pay stubs from a...
Read articleW-2 Box 12 Codes: What Each Letter Actually Means
The first time I noticed Box 12 on my W2, I thought something was wrong. There was a short column of codes — DD, W, D, maybe a C — followed by dollar amounts...
Read articleSelf-Employed? How to Organize 1099 Pay Stubs and Invoices for Tax Season
The first time I freelanced fulltime, I thought tax prep was going to be straightforward. I'd been getting W2s my whole career — one document per employer, a...
Read articleW-2 Box 14: Decoding the Mystery Box
I was looking at a friend's W2 once, helping her figure out why her tax refund was smaller than expected. In Box 14, her employer had typed "PASUI" and a dol...
Read articleHow Accountants and Bookkeepers Automate Pay Stub Data Entry
A friend of mine who runs a threeperson bookkeeping practice told me something a couple of tax seasons ago that stuck with me. She said: "I charge my clients...
Read articleHow to Calculate Annual Income from Pay Stubs
A loan officer once asked me a question that sounds simple and isn't: "What's your annual income?" I'd been freelancing for part of the year and W2 employed ...
Read articleHow to Track Multiple Pay Stubs in Excel
My first attempt at tracking pay stubs in Excel was a disaster. I made a column for "date" and another for "amount" and called it good. By March I was adding...
Read articleProof of Income Without a W-2
A friend asked me for advice last summer. She'd just moved to a new city, landed an apartment she loved, and was filling out the rental application when she ...
Read articleYear-End Pay Stub Review Checklist
Every December, somewhere between the holiday party and the last workday of the year, your final pay stub of the year shows up. Most people glance at the net...
Read articleForm 4852: How to Recreate a Missing W-2 from Your Pay Stub
My cousin called me in late March a few years ago, stressed out. She'd changed jobs in October, and the W2 from her old employer had never arrived. She'd cal...
Read articlePay Stub Audit: 7 Common Errors Employees Miss
A coworker once caught a $3,200 error on her pay stub. She'd been getting the wrong health insurance deduction — $150 per pay period too much — for almost a ...
Read articlePay Stubs for Divorce and Child Support: Organizing Legal Evidence
A friend going through a divorce asked me recently how to prepare her pay stubs for a court hearing. Her lawyer had asked for "the last twelve months of pay ...
Read articleHow to Convert a Pay Stub PDF to Excel
Last tax season, I sat down to reconcile my pay stubs against my W2. I had 26 biweekly stubs from the whole year — all PDFs — and I needed the numbers in a s...
Read articleHow to Organize Pay Stubs for a Mortgage Application
If you're buying a house, at some point your loan officer is going to send you an email that says something like: "Please provide your most recent 23 pay stu...
Read articleHow to Convert Your ADP Pay Stub to Excel
ADP processes payroll for something like 1 in 6 American workers. If your employer uses ADP, you probably log into one of their portals — ADP RUN if it's a s...
Read articlePay Stub vs. W-2: How to Verify Your Income Numbers
Every February, your employer sends you a W2. It's this onepage summary of everything you earned and everything that was withheld for the year. Most people h...
Read articleBest Pay Stub to Excel Converters in 2026
Full transparency: I built one of the tools on this list StubSheet. I'm going to be as honest as I can about all of them, including mine. You should pick wha...
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